Venues across the UK are reopening, meaning event coordinators can finally look forward to organising in-person corporate functions on a regular basis once again. It’s an exciting step forward for corporate life, but one not without its safety considerations. Here, we highlight how you can plan an unforgettable event that ensures your conference room caters to a COVID-safe environment for everyone.
Align Your Post-COVID Event Safety Procedures with Government Guidance
Your attendees will feel safest knowing that you’re taking the most appropriate steps to provide a laidback but secure environment, so adhering to government standards when planning the finer details of your conference is a good rule of thumb to follow.
We recommend having some form of check-in for every guest – through the NHS COVID-19 app, for example – and requiring visitors to answer some questions about their health. Social distancing and wearing a mask remain important requirements, so asking attendees to comply will help them to have the best possible experience.
At Venton, we have multiple hand sanitisation stations throughout our facilities, as well as signage to help guests navigate the building safely and efficiently. We encourage all events organisers to incorporate these safety precautions into their regular planning – this will go a long way in not only contributing to your guests’ peace of mind but to their overall safety as well.
Cater to Both In-Person and Virtual Attendees
It’s great that most of us can meet together in person, but the ongoing reality is that some attendees simply won’t be able to travel to physical conference rooms. Therefore, a good event in the new normal is one that can accommodate virtual attendees alongside everyone else.
Setting up video conferencing facilities and testing that the venue has a stable internet connection to ensure those further afield don’t miss out. It may sound like a simple consideration but planning ahead for things like internet connection will go a long way in helping the conference run smoothly and mitigate the likelihood of hitting any hitches along the way.
Be Ready to Adapt Your Post-COVID Event if Necessary
While there’s no doubt that putting together a detailed plan is the best way forward, in our current landscape plans are liable to change for any number of COVID-related reasons. It’s a good idea to have a rough backup plan in the event that your conference needs a few adjustments to go ahead.
“Remaining flexible” will look different depending on the event. Generally, though, visualising how your conference might look in a virtual space is a good way to plan for a worst-case scenario in which your conference room needs to transfer to a digital space.
Use an Events Venue with a Dedicated Conference Room
Organising an event can be a stressful enough endeavour on its own, so opting for a cutting-edge, modern centre that does the hard work for you is the best way to manage an in-person get-together in the “new normal”. Venton is proud to offer purpose-built, state-of-the-art facilities in the centre of Cornwall and we can’t wait to welcome you back for your next corporate event.
We tailor your package to the requirements of the individual, with catering options and safety measures throughout our four spacious conference rooms. You can read through our comprehensive COVID-19 policy here or get in touch to find out more about us.