Our goal at Venton is to help you tailor-make a conference experience that will wow your guests and leave a lasting impression. That’s why we’ve compiled this list of top tips for crafting a memorable event that is sure to stand out. Whether you’re playing host to a large guest list or putting on a smaller internal conference, this handy guide will help you to make the most of your event.
1. Marketing your event is key
Inadequate advertising is a common pitfall of many unsuccessful conferences, so knowing how much marketing your event needs is vital. Of course, this will depend on the size of your conference – a team forum aimed only at your staff won’t require the larger campaign needed for an external event.
Dedicating the appropriate level of time and effort to your conference’s marketing will ensure your attendees know what to expect. This is an important step in getting them excited even before they step into the conference hall.
2. Use Reliable and Modern Technology
The benefits of using the latest conference technology are twofold: firstly, it’ll get your attendees invested by captivating and inspiring them. Furthermore, it’s more reliable and requires less setup, particularly in Venton’s state-of-the-art conference rooms for rent.
Being able to live stream the conference for distant attendees is a great example of technology that will help your conference stand out. Recording the conference for viewers to revisit the footage at a later date is another great way of engineering an experience with a lasting legacy.
3. hold the conference at an accessible venue
The location of your conference hall plays an instrumental role in the event’s success. Is it centrally located and easy to find? Does it have wheelchair access? Is there onsite parking? These are all important considerations. There’s nothing worse than multiple attendees arriving late or missing out entirely because of a venue-related issue. Finding a dedicated conference centre that bypasses these problems will go a long way in ensuring your event’s success.
4. Think About catering for your attendees
Decking out your conference hall with some tasty treats is vital. As we all know, food is an effective motivator – a well-fed attendee is an attentive attendee.
Venton offers a great catering menu in our conference facilities, including multiple coffee machines for that all-important caffeine boost. Taking the hassle out of your conference’s catering by enlisting a catering service will again mitigate much of the stress of planning your conference.
5. choose a conference hall with helpful staff
Conference centre staff that help your event run smoothly are a boon. When communicating your plans to your venue of choice, you’ll want staff that can meet your brief in transforming the space to your specifications.
Skilled staff will also offer flexibility if things need changing on the fly, ensuring that no hitches can derail your event. An experienced events coordinator will be the difference between a passable conference and an excellent one.
book your conference space today
Choosing the right conference hall will help you to meet all the above points, ensuring a successful event that stands out in the minds of your attendees long after they leave. Located just off the A30 in central Cornwall, our facilities are easily accessible and yours to adapt as you see fit. View our spaces to discover what we can offer to your conference experience.
Venton’s world-class conference centre combines delightful catering, modern technology, adaptable facilities and excellent service so you can easily tailor your package. Contact us today to book your conference space, or find out more about our team here.