Hosting a corporate event is a wonderful opportunity to make an impression on your attendees. Boosting staff morale and impressing key stakeholders are a couple of the benefits of successful professional events – but how exactly do you get there? And what should you expect along the way?
In this guide, we’ll walk you through some key considerations when planning your event –from choosing a guest speaker to deciding on an appropriate corporate venue near you.
Lighting, sound and technology
Covering your bases in the technical department will ultimately enhance the flow of your corporate event. Getting familiar with the facilities beforehand will help you to feel more comfortable when it comes to the big day – so be sure to give yourself the time to do so!
Also, visiting the venue beforehand to understand the lighting and sound setup is a good idea. This also allows you to find out more about the technology available to you, which is particularly important if you’re using a designated corporate event venue.
CATERING FOR YOUR GUESTS
Leave room in your budget for bites to keep your guests happy throughout the day. Conference venues like Venton can provide catering for you – simply choose your package from the catering menu and tick this important entry off your list!
INVITE AN ENGAGING GUEST SPEAKER
Though this won’t always be needed, an interesting guest speaker can elevate any corporate event. Depending on the occasion and content of your conference, enlisting an industry expert to deliver an engaging presentation can take some of the pressure off you, so send the invite out early to nail that perfect speaker down ahead of time.
PROMOTING YOUR EVENT WELL
You’ll also want to think about marketing your event or conference to ensure optimal attendance. The scope of your campaign will hinge on the size of the event itself, so be realistic about your attendance expectations to understand how deep to go with promoting it.
Having a robust plan will also help attendees to know what to expect on the day – and communicating some of this plan when promoting the event is generally a good idea. You don’t need to give everything away, but remember that harnessing expectation is a promoter’s best tool!
RUNNING THE EVENT ON THE DAY
The fun doesn’t stop there. Dedicate some resources to maintaining the event on the day to ensure it runs smoothly. This can involve having ushers to welcome your guests (which will make a great first impression) or a technical expert if your presentation is particularly complex.
You may also be able to enlist the help of venue employees themselves. At Venton, our helpful corporate event staff are trained to ensure your event runs as smoothly as possible, so be sure to lean on them where needed.
FIND YOUR CORPORATE EVENT VENUE IN CORNWALL
Venton is a fantastic, highly customisable corporate venue in Cornwall, based near the A30 for unrivalled convenience. Our state-of-the-art facilities and conference packages are yours to customise, with a high level of flexibility to suit the needs of each individual conference we host.
Find out more about our spaces, catering menu and team, or contact us today to speak to us about booking your next corporate venue in Cornwall.