In the UK, approximately 14.6 million people live with a disability, which makes it highly likely that someone with special accessibility needs will be attending your upcoming events. Venue accessibility is of extreme importance today and moving into the future, which is why you should always make sure there is access to your building that supports every one of your guests.
Providing an accessible venue for your event is also likely to help attract a new audience that may not have attended your events before due to accessibility issues, or the lack of information about the accessibility at your chosen venue.
Venton’s Accessible Venue Checklist:Accessibility is about creating equal opportunities for those attending your event. Below we have created a checklist to help ensure you are creating an equal-opportunity, accessible event with facilities that are suitable for everyone that wishes to attend.
1. Onsite Parking Availability and Public TransportationIf your event can not provide parking within a short distance of your venue it is likely to be off-putting to those who struggle to walk long distances, or for those who may need help with crutches or wheelchairs.
Another thing to consider is if your guests may be using public transport, how close are the public transportation links to your venue? If there aren’t many nearby, you may want to consider a pickup service for those who need it.
2. Lighting and technology at your VenueFor some guests, bright lights or glare within the venue can make it difficult to focus on the event at hand. Try dimming the lights a little, or adding some blinds to ensure everyone is comfortable and able to focus on the event at hand.
Try not to include any flickering lights or flashing images in a presentation, some guests in your audience may struggle with these due to epilepsy or other disabilities. Using up-to-date technology can help you to provide accessible lighting and presentations for your attendees.
3. Meeting all Dietary RequirementsThere may be a range of dietary requirements at your event. Before your event check in with all your guests about any dietary requirements to ensure they are provided with the catering.
4. Entering the VenueIs the ground outside the venue suitable for wheels or crutches? Is there an accessible ramp? Are the doors to the venue wide enough?
Try to ensure that nothing is creating an obstruction that will make entry difficult for your disabled guests.
5. Provide a Personal Touch for Your GuestsBefore finalising your event, check in with all of your guests. Find out more about their different access requirements that they may require by sending out an email or survey to ensure you are doing everything you can to create an accessible venue.
By showing attendees that you’re willing to go the extra mile to accommodate their needs, your event stands a greater chance of success.
Discover an Accessible Events Venue at VentonLooking for an accessibility-friendly conference facility? Contact our team today at Venton to discuss your requirements.